Microsoft Outlook Keyboard Shortcuts
226 shortcuts to manage email professionally faster — the complete Microsoft Outlook keyboard shortcut reference
Developed by Microsoft, Microsoft Outlook is a widely used email tool built to help users manage email professionally.
Using keyboard shortcuts in Microsoft Outlook reduces reliance on menus and toolbars, letting you execute commands instantly and maintain momentum in your projects.
Whether you run Microsoft Outlook on macOS and Windows, this shortcut reference helps you work faster on any platform.
macOS
Windows
226 shortcuts
20 categories
Show shortcuts for:
Jump to Section (20 sections)
Frequently used shortcuts 19 shortcuts
Move to the next pane
F6 F6 F6
Move to the previous pane
Shift +F6 Shift +F6 Shift +F6
Switch between the Outlook main window and a new message window
Cmd +Tab Alt +Tab Alt +Tab
Close a window
Cmd +W Ctrl +W Ctrl +W
Reply to a message
Cmd +R Ctrl +R Ctrl +R
Reply To All
Shift +Cmd +R Ctrl +Shift +R Ctrl +Shift +R
Forward a message
Shift +Cmd +F Ctrl +F Ctrl +F
Send a message
Cmd +Enter Alt +S Alt +S
Mark the selected message as read
Cmd +U Ctrl +U Ctrl +U
Mark the selected message as unread
Shift +Cmd +U Ctrl +Shift +U Ctrl +Shift +U
Flag a message
Shift +Cmd +G Insert Insert
Delete a message
Cmd +Delete Delete Delete
Go to Calendar
Cmd +2 Ctrl +2 Ctrl +2
Go to Mail
Cmd +1 Ctrl +1 Ctrl +1
Go to People
Cmd +3 Ctrl +3 Ctrl +3
Create a new appointment
Cmd +N Ctrl +Shift +A Ctrl +Shift +A
Create a new email message
Cmd +N Ctrl +N Ctrl +N
Go to Search
Cmd +E Ctrl +E Ctrl +E
Open selected item
Enter Enter Enter
Basic navigation 16 shortcuts
Go to Mail
Cmd +1 Ctrl +1 Ctrl +1
Go to Calendar
Cmd +2 Ctrl +2 Ctrl +2
Go to People
Cmd +3 Ctrl +3 Ctrl +3
Go to Tasks
Cmd +4 Ctrl +4 Ctrl +4
Go to Notes
Cmd +5 Ctrl +5 Ctrl +5
Open the last used Outlook item
Cmd +Q Ctrl +Q Ctrl +Q
Open an item in a new window
Cmd +O Ctrl +O Ctrl +O
Move to the next pane
F6 F6 F6
Move to the previous pane
Shift +F6 Shift +F6 Shift +F6
Cycle through the panes in a window
Ctrl +Tab Ctrl +Tab Ctrl +Tab
Move to a different message in the Reading Pane / Scroll up in the Reading Pane / Scroll up in the message list
Up Up Up
Move to a different message in the Reading Pane / Scroll down in the Reading Pane / Scroll down in the message list
Down Down Down
Move to the next message
Cmd +. Ctrl +. Ctrl +.
Move to the previous message
Cmd +, Ctrl +, Ctrl +,
Switch between the Outlook main window and a new message window
Cmd +Tab Alt +Tab Alt +Tab
Close a window
Cmd +W Ctrl +W Ctrl +W
Search 10 shortcuts
Go to Search / Find a message or other item
Cmd +E Ctrl +E Ctrl +E
Start an immediate search
Opt +Cmd +F Ctrl +Alt +F Ctrl +Alt +F
Go to Advanced Find / Use Advanced Find
Shift +Cmd +F Ctrl +Shift +F Ctrl +Shift +F
Clear the search results
N/A Esc
Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the module you are in
N/A Ctrl +Alt +A
Create a Search folder
N/A Ctrl +Shift +P
Search for text within an open item
N/A F4
Find and replace text, symbols, or some formatting commands w hen in the Reading pane or in an open item
N/A Ctrl +H
Expand search to include items from the current folder
N/A Ctrl +Alt +K
Expand search to include subfolders
N/A Ctrl +Alt +Z
Flags 4 shortcuts
Create a flag
Shift +Cmd +G Insert Insert
Clear all flags
Shift +Cmd +Delete Ctrl +Shift +Delete Ctrl +Shift +Delete
Mark a message as complete
Shift +Cmd +L Ctrl +Shift +L Ctrl +Shift +L
Open the Flag for Follow Up dialog box to assign a flag
N/A Ctrl +Shift +G
Color categories 11 shortcuts
Open the Categorize menu
Shift +Cmd +K Ctrl +Shift +K Ctrl +Shift +K
Apply the category with the first color
Cmd +1 Ctrl +1 Ctrl +1
Apply the category with the second color
Cmd +2 Ctrl +2 Ctrl +2
Apply the category with the third color
Cmd +3 Ctrl +3 Ctrl +3
Apply the category with the fourth color
Cmd +4 Ctrl +4 Ctrl +4
Apply the category with the fifth color
Cmd +5 Ctrl +5 Ctrl +5
Apply the category with the sixth color
Cmd +6 Ctrl +6 Ctrl +6
Apply the category with the seventh color
Cmd +7 Ctrl +7 Ctrl +7
Apply the category with the eighth color
Cmd +8 Ctrl +8 Ctrl +8
Apply the category with the ninth color
Cmd +9 Ctrl +9 Ctrl +9
Delete the selected category from the list in the Color categories dialog box
N/A Alt +D
Create an item or file 15 shortcuts
Create a new appointment / Create an appointment
Cmd +N Ctrl +Shift +A Ctrl +Shift +A
Create a new email message
Cmd +N Ctrl +N Ctrl +N
Create a new email message
Cmd +M Ctrl +M Ctrl +M
Create a new contact
Shift +Cmd +C Ctrl +Shift +C Ctrl +Shift +C
Create a new task
Shift +Cmd +K Ctrl +Shift +K Ctrl +Shift +K
Create a new note / Create a message
Shift +Cmd +N Ctrl +Shift +M Ctrl +Shift +M
Create a new folder in the folder list
Shift +Cmd +E Ctrl +Shift +E Ctrl +Shift +E
Create a contact group
N/A Ctrl +Shift +L
Create a fax
N/A Ctrl +Shift +X
Create a meeting request
N/A Ctrl +Shift +Q
Create a note
N/A Ctrl +Shift +N
Create an Office document
N/A Ctrl +Shift +H
Post to the selected folder
N/A Ctrl +Shift +S
Post a reply in the selected folder
N/A Ctrl +T
Create a Search folder
N/A Ctrl +Shift +P
Commands in most views 23 shortcuts
Copy the selected item
Cmd +C Ctrl +C Ctrl +C
Cut the selected item
Cmd +X Ctrl +X Ctrl +X
Paste the content from the Clipboard
Cmd +V Ctrl +V Ctrl +V
Delete the selected item
Cmd +Delete Delete Delete
Select all items
Cmd +A Ctrl +A Ctrl +A
Undo the last action
Cmd +Z Ctrl +Z Ctrl +Z
Redo the last action
Cmd +Y Ctrl +Y Ctrl +Y
Save the item / Save (except in Tasks view)
Cmd +S Ctrl +S Ctrl +S
Open the selected item
Enter Enter Enter
Flag for follow-up
N/A Ctrl +Shift +G
Forward
N/A Ctrl +F
Forward
N/A Alt +W
Enable editing in a field, in all views except Mail or Icon
N/A F2
Left align text
N/A Ctrl +L
Center text
N/A Ctrl +E
Right align text
N/A Ctrl +R
Save (except in Tasks view)
N/A Shift +F12
Print
N/A Ctrl +P
Copy an item
N/A Ctrl +Shift +Y
Move an item
N/A Ctrl +Shift +V
Check names
N/A Ctrl +K
Delete an item
N/A Ctrl +D
Send or post or invite all
N/A Alt +S
Mail 38 shortcuts
Mark the selected message as read / Mark as unread
Cmd +U Ctrl +U Ctrl +U
Mark the selected message as unread
Shift +Cmd +U Ctrl +Shift +U Ctrl +Shift +U
Reply to a message
Cmd +R Ctrl +R Ctrl +R
Reply All to a message
Shift +Cmd +R Ctrl +Shift +R Ctrl +Shift +R
Forward a message
Shift +Cmd +F Ctrl +F Ctrl +F
Send a message
Cmd +Enter Alt +S Alt +S
Delete a message
Cmd +Delete Delete Delete
Move the selected message to the Deleted Items folder
Cmd +Delete Ctrl +D Ctrl +D
Print the message
Cmd +P Ctrl +P Ctrl +P
Move the selected message to another folder
Shift +Cmd +M Ctrl +Shift +V Ctrl +Shift +V
Open the Address Book
Shift +Cmd +B Ctrl +Shift +B Ctrl +Shift +B
Check names / Insert a hyperlink
Cmd +K Ctrl +K Ctrl +K
Insert an attachment / Check for new messages
Shift +Cmd +A Ctrl +M Ctrl +M
Open an item in a new window / Open a received message
Cmd +O Ctrl +O Ctrl +O
Show the Read Receipt dialog / Delete and ignore a conversation
Shift +Cmd +D Ctrl +Shift +D Ctrl +Shift +D
Switch to Inbox / Display blocked external content (in a message)
N/A Ctrl +Shift +I Ctrl +Shift +I
Switch to Outbox
N/A Ctrl +Shift +O Ctrl +Shift +O
Reply with meeting request
N/A Ctrl +Alt +R Ctrl +Alt +R
Mark a message as not junk
N/A Ctrl +Alt +J Ctrl +Alt +J
Post to a folder
N/A Ctrl +Shift +S Ctrl +Shift +S
Apply Normal style
N/A Ctrl +Shift +N Ctrl +Shift +N
Check for new messages
N/A F9 F9
Go to the previous message
N/A Up Up
Go to the next message
N/A Down Down
Create a message (when in Mail view)
N/A Ctrl +N Ctrl +N
Create a message (from any Outlook view)
N/A Ctrl +Shift +M Ctrl +Shift +M
Add a Quick flag to an unopened message
N/A Insert Insert
Display the Flag for follow up dialog box
N/A Ctrl +Shift +G Ctrl +Shift +G
Mark as read
N/A Ctrl +Q Ctrl +Q
Open the MailTip in the selected message
N/A Ctrl +Shift +W Ctrl +Shift +W
Find or replace
N/A F4 F4
Find next
N/A Shift +F4 Shift +F4
Send
N/A Ctrl +Enter Ctrl +Enter
Forward as attachment
N/A Ctrl +Alt +F Ctrl +Alt +F
Show the properties for the selected item
N/A Alt +Enter Alt +Enter
Mark for download
N/A Ctrl +Alt +M Ctrl +Alt +M
Check Mark for download status
N/A Ctrl +Alt +U Ctrl +Alt +U
(when a Send/Receive is in progress) Display Send/Receive progress
N/A Ctrl +B Ctrl +B
Calendar 23 shortcuts
Go to today
Cmd +T Ctrl +T Ctrl +T
Go to the previous day
Left Left Left
Go to the next day
Right Right Right
Go to the previous week
Cmd +Left Ctrl +Left Ctrl +Left
Go to the next week
Cmd +Right Ctrl +Right Ctrl +Right
Go to the previous month
Cmd +Up Ctrl +Up Ctrl +Up
Go to the next month
Cmd +Down Ctrl +Down Ctrl +Down
Go to the previous time span (depending on the view)
PageUp PageUp PageUp
Go to the next time span (depending on the view)
PageDown PageDown PageDown
Switch to Day view / Show one day in the calendar
Opt +Cmd +1 Alt +1 Alt +1
Switch to Work Week view / Show two days in the calendar
Opt +Cmd +2 Alt +2 Alt +2
Switch to Week view / Show three days in the calendar
Opt +Cmd +3 Alt +3 Alt +3
Switch to Month view / Show four days in the calendar
Opt +Cmd +4 Alt +4 Alt +4
Switch to Schedule view / Show five days in the calendar
Opt +Cmd +5 Alt +5 Alt +5
Create a new meeting request
Shift +Cmd +M Ctrl +Shift +M Ctrl +Shift +M
Open the selected appointment or meeting request
Enter Enter Enter
Create an appointment (when in the Calendar view)
N/A Ctrl +N Ctrl +N
Create an appointment (in any Outlook view)
N/A Ctrl +Shift +A Ctrl +Shift +A
Create a meeting request
N/A Ctrl +Shift +Q Ctrl +Shift +Q
Show six days in the calendar
N/A Alt +6 Alt +6
Show seven days in the calendar
N/A Alt +7 Alt +7
Show eight days in the calendar
N/A Alt +8 Alt +8
Show nine days in the calendar
N/A Alt +9 Alt +9
People 2 shortcuts
Create a new contact
Shift +Cmd +C Ctrl +Shift +C Ctrl +Shift +C
Open a contact
Enter Enter Enter
People: in the Electronic Business Cards dialog box 3 shortcuts
Move to the next field
Tab Tab Tab
Move to the previous field
Shift +Tab Shift +Tab Shift +Tab
Add a new field
Ctrl +Tab Ctrl +Tab Ctrl +Tab
Tasks 3 shortcuts
Create a new task
Shift +Cmd +K Ctrl +Shift +K Ctrl +Shift +K
Mark a task as complete
Shift +Cmd +L Ctrl +Shift +L Ctrl +Shift +L
Open a task
Enter Enter Enter
Text formatting 12 shortcuts
Bold
Cmd +B Ctrl +B Ctrl +B
Italic
Cmd +I Ctrl +I Ctrl +I
Underline
Cmd +U Ctrl +U Ctrl +U
Increase font size
Shift +Cmd +. Ctrl +Shift +. Ctrl +Shift +.
Decrease font size
Shift +Cmd +, Ctrl +Shift +, Ctrl +Shift +,
Align left / Bulleted list
Shift +Cmd +L Ctrl +Shift +L Ctrl +Shift +L
Center
Shift +Cmd +E Ctrl +Shift +E Ctrl +Shift +E
Align right
Shift +Cmd +R Ctrl +Shift +R Ctrl +Shift +R
Justify
Shift +Cmd +J Ctrl +Shift +J Ctrl +Shift +J
Decrease indent
Cmd +[ Ctrl +[ Ctrl +[
Increase indent
Cmd +] Ctrl +] Ctrl +]
Numbered list
Shift +Cmd +O Ctrl +Shift +O Ctrl +Shift +O
Add web information to items 1 shortcut
Insert a hyperlink
Cmd +K Ctrl +K Ctrl +K
Printing 1 shortcut
Print the message
Cmd +P Ctrl +P Ctrl +P
Send / receive 1 shortcut
Send and receive email
Shift +Cmd +M F9 F9
File 8 shortcuts
Close
N/A Esc
Insert file
N/A Alt +N +A +F
Save as (only in Mail view)
N/A F12
Save
N/A Ctrl +S
Save
N/A Shift +F12
Save and close (except in Mail view)
N/A Alt +S
Send/Receive
N/A Alt +S +S
Attachment SaveAs
N/A Alt +J +A +A +S
Edit 7 shortcuts
Copy
N/A Ctrl +C
Copy
N/A Ctrl +Insert
Undo
N/A Ctrl +Z
Undo
N/A Alt +Backspace
Delete
N/A Delete
Check spelling
N/A F7
Check names
N/A Ctrl +K
Navigation 20 shortcuts
Go to Home tab
N/A Alt +H
Move between the Folder pane, the main Outlook window, the Reading pane, and the To-Do bar
N/A Ctrl +Shift +Tab
Move between the Folder pane, the main Outlook window, the Reading pane, and the To-Do bar
N/A Shift +Tab
Move between the Outlook window, the smaller panes in the Folder pane, the Reading pane, and the sections in the To-Do bar
N/A Tab
Move between the Outlook window, the smaller panes in the Folder pane, the Reading pane, and the sections in the To-Do bar, and show the access keys in the Outlook ribbon
N/A F6
Move around message header lines in the Folder pane or an open message
N/A Ctrl +Tab
Move around within the Folder pane
N/A Left +Up +Right +Down
Go to a different folder
N/A Ctrl +Y
Go to the Search box
N/A F3
Go to the Search box
N/A Ctrl +E
In the Reading pane, go to the previous message
N/A Alt +Up
In the Reading pane, go to the previous message
N/A Ctrl +,
In the Reading pane, go to the previous message
N/A Alt +PageUp
In the Reading pane, page down through text
N/A Space
In the Reading pane, page up through text
N/A Shift +Space
Collapse or expand a group in the email message list
N/A Left +Right
Go back to previous view in the main Outlook window
N/A Alt +B
Go back to previous view in the main Outlook window
N/A Alt +Left
Go forward to next view in the main Outlook window
N/A Alt +Right
Select the InfoBar and, if available, show the menu of commands
N/A Ctrl +Shift +W
View 9 shortcuts
Switch to Mail view
N/A Ctrl +1
Switch to Calendar view
N/A Ctrl +2
Switch to Contacts view
N/A Ctrl +3
Switch to Tasks view
N/A Ctrl +4
Switch to Notes
N/A Ctrl +5
Switch to Folder list in the Folder pane
N/A Ctrl +6
Switch to Shortcuts
N/A Ctrl +7
Switch to next open message
N/A Ctrl +,
Switch to previous open message
N/A Ctrl +-
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