QuickBooks Keyboard Shortcuts
Every one of QuickBooks's 73 keyboard shortcuts, collected so you can manage business finances faster
Built by Intuit, QuickBooks provides a full-featured environment to manage business finances. It is a staple in the CRM & business space.
Efficient QuickBooks workflows rely heavily on keyboard shortcuts. Every second saved on navigation adds up over the course of a project.
macOS
Windows
73 shortcuts
9 categories
Show shortcuts for:
Jump to Section (9 sections)
Navigate around QuickBooks 8 shortcuts
Open the Help window
Cmd +? F1
Close current window
N/A Esc
Open the Product Information window (Product and License number, company file location, etc)
Cmd +1 F2
Open the Find Transaction window (Transactions, invoices, etc)
Cmd +F Ctrl +F Ctrl +F
Open the Search window (Customers, accounts, transactions, etc)
N/A F3
Hide QuickBooks
Cmd +H N/A
Minimize current window
Cmd +M N/A
Open Preferences
Cmd +, N/A
Data fields on forms 8 shortcuts
Increase or decrease the amount
+ +- + +- + +-
Go to the next data field
Tab Tab Tab
Go to the previous data field
Shift +Tab Shift +Tab Shift +Tab
Copy, paste, undo, cut
Cmd +C Ctrl +C Ctrl +C
Copy, paste, undo, cut
Cmd +V Ctrl +V Ctrl +V
Copy, paste, undo, cut
Cmd +Z Ctrl +Z Ctrl +Z
Copy, paste, undo, cut
Cmd +X Ctrl +X Ctrl +X
Delete the character to the left
Delete N/A
Date fields on forms 12 shortcuts
Advance a day
+ + +
Back a day
- - -
Go to today
T T T
Go to the first day of the week
W W W
Go to the last day of the week
K K K
Go to the first day of the month
M M M
Go to the last day of the month
H H H
Go to the first day of the year (Jan 1)
Y Y Y
Go to the same day of the month next month
N/A ;
Go to the same day of the month last month
N/A '
Go to the last day of the year (Dec 31)
R N/A
Open calendar to select a date
N/A Alt +↓
Forms and transactions (invoices, expenses, etc) 18 shortcuts
Record or save a transaction
Enter Enter Enter
Add a new transaction line
Cmd +Y Ctrl +Insert Ctrl +Insert
Delete selected transaction line
Cmd +B Ctrl +Delete Ctrl +Delete
Copy a transaction line
N/A Ctrl +Alt +Y
Paste a transaction line
N/A Ctrl +Alt +V
Go to the next or previous transaction line
↑ ↑ ↑
Go to the next or previous transaction line
↓ ↓ ↓
Open the full list for the selected dropdown menu (product, service, customer, etc)
Cmd +L Ctrl +L Ctrl +L
Move between pages on forms and reports
Fn +↑ PageUp PageUp
Move between pages on forms and reports
Fn +↓ PageDown PageDown
Save and close the current form
N/A Alt +S
Go to your last open form of the same type
N/A Alt +P
Save and go to the next form of the same type
N/A Alt +N
Print form (or list)
Cmd +P Ctrl +P Ctrl +P
Memorize current form and its transactions
Cmd ++ Ctrl +M Ctrl +M
Open Memorized Transaction List
N/A Ctrl +T
Open transaction history (for current form)
Cmd +U Ctrl +H Ctrl +H
Open transaction journal (for current form)
N/A Ctrl +Y
Lists (Customer Center, Account Register, Item List, etc) 7 shortcuts
Go to the first item or last item on a list or register
Ctrl +PageUp Ctrl +PageUp Ctrl +PageUp
Go to the first item or last item on a list or register
Ctrl +PageDown Ctrl +PageDown Ctrl +PageDown
Create a new item on a list (account, customer, product or service, etc)
Cmd +N Ctrl +N Ctrl +N
Edit an item on a list (account, customer, product or service, etc)
Cmd +E Ctrl +E Ctrl +E
Delete an item on a list (account, customer, product or service, etc)
Cmd +D Ctrl +D Ctrl +D
Run a Quick Report for an item on a list
N/A Ctrl +F6
Refresh list
N/A F5
Start a new task anywhere in QuickBooks 5 shortcuts
Create a new invoice
Ctrl +I Ctrl +I Ctrl +I
Create a new check
N/A Ctrl +W
Open the Customer Center
N/A Ctrl +J
Open the Chart of Accounts
N/A Ctrl +A
Open an Account Register
Cmd +R Ctrl +R Ctrl +R
Open, set up, and close QuickBooks 5 shortcuts
Open your company file with no open windows or menus
N/A Alt
Close QuickBooks
N/A Alt +F4
Open QuickBooks Service Keys (Payroll only)
N/A Ctrl +K
Set up YTD Amounts for Payroll (Payroll only)
N/A Ctrl +Alt +Y
Open a company file
Cmd +O N/A
Start a new task 9 shortcuts
Create a new invoice
Cmd +I N/A
Create a new check
Cmd +K N/A
Open the transaction journal
Cmd +T N/A
Open the Chart of Accounts
Shift +Cmd +A N/A
Open the Customer Center
Shift +Cmd +J N/A
Open the Employee Center
Shift +Cmd +E N/A
Open the Item list
Shift +Cmd +I N/A
Open the Memorized Transactions list
Shift +Cmd +M N/A
Open the Vendor Center
Shift +Cmd +V N/A
Move to QuickBooks Online 1 shortcut
Export to QuickBooks Online
Shift +Cmd +D N/A
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